- GDPR compliant digital visitor registration for businesses
Visitor management your front desk will thank you for
EntryPro signs guests in, alerts hosts in real time and keeps every record GDPR-compliant from one branded touchscreen at your reception.
Live check-in
Welcome to EntryPro
Visitor
Sarah Mitchell
Host alert
Sent
Safety rules
Accepted
Badge
Printed
- Manufacturing
- Corporate offices
- Healthcare sites
- Multi-site teams
- Contractor-heavy sites
Reception workflow
A smarter Visitor sign-in at every Reception
One screen handles sign-in, safety briefs, host alerts and the audit trail, so your team can focus on the welcome itself
Branded touchscreen check-in
A 24-inch display dressed in your corporate colours and logo for a premium first impression
Real-time host alerts
Hosts receive the visitor name, arrival time and photo by email, SMS or both
Site rules agreed in seconds
Safety policies, NDAs and contractor agreements are accepted digitally before access
Always-on evacuation list
Your safety team can open a live list of everyone on site from any device
Security & compliance
Compliance built into every sign-in
Visitor data resides on UK-hosted servers, encrypted at rest, accessible only to cleared users and ready to audit when your H&S or compliance team needs it.
GDPR Compliant
Cyber Essentials Certified
Clean digital data trail
Trusted by manufacturing and corporate businesses
Hosted in Carbon neutral UK data centres
Flexible check-in
Sign visitors in any way that suits your site
Tailor the arrival experience to your reception, guests and the team behind the desk.
24-inch Reception screen
A large branded touchscreen that walks visitors through sign-in, prints a badge and alerts their host.
Tablet check-in
A smaller setup for unmanned receptions, satellite offices and boardroom front desks. Same software, smaller footprint.
QR code arrival
Pre-registered visitors scan from their phone and check in quickly without touching the screen.
One dashboard for every visitor on site
Monitor who is on site, see arrival history, run fire evacuation registers and manage multiple locations from a single login. Reports export in seconds for H&S audit, your insurer or your monthly reviews.
Multi-site visibility
Run dozens of sites from one login. Filter by location, host, or department to see exactly who’s where.
Audit-ready reports
EntryPro keeps a record of every visit, every signature, and every safety brief, ready to export. Pull the records your auditor wants in two clicks.
Custom data fields
Capture the information that matters to your business, like vehicle reg, PPE confirmation, or NDA sign-off.
Access Control
Connect EntryPro to your access control
Integrate EntryPro with your existing door and security system to grant visitors approved access to specific rooms, floors, or zones, meaning less queuing, fewer tailgating risks, and faster turnaround.
Cleaner site security and safety
Visitors access the rooms they need and nothing more, with permissions set by their host before they arrive on site.
Quicker contractor turnaround
Recurring contractors check in faster, with EntryPro recognising their details and applying their access rights automatically.
A single sign-in and audit trail
Sync visitor details into your access control system in real time. One entry leads to one permission and one record across the board.
A clean and compliant digital audit trail
Every entry, every approved area, every sign-out, all logged together for compliance teams who need the full picture.
Use cases
A check-in for every type of visit
Day visitors, recurring contractors, deliveries and dignitaries — EntryPro handles them without slowing the queue at reception.
Visitors
Guests, clients and meeting attendees signed in with instant host alerts.
Contractors
Capture inductions, RAMS sign-off and certifications before access.
Couriers
Quick delivery sign-in without slowing reception traffic.
Returning guests
Frequent visitors check in faster with stored details and pre-approved access.
Tech stack
Visitor management software that fits your systems
Plug EntryPro into the platforms your IT team already trusts, then let it handle the front desk workflow.
Connect to your existing tech
Sync hosts from Microsoft 365 or Google Workspace, link to your Wi-Fi network for guest access, and tie EntryPro into the platforms your team uses every day.
Works with major access control systems
EntryPro speaks the same language as the security hardware most UK sites are running, so retrofitting onto your existing setup is a short job rather than a major project.
Branding
Use the EntryPro screen as it ships, or personalise the interface with your own UI for a fully bespoke welcome.
API Access
Pull visitor data into your CRM, your H&S platform, or your business intelligence tools through a clean REST API.
FAQ
Questions before going digital?
A digital visitor registration system is a touchscreen, tablet, or kiosk that replaces the paper logbook by capturing visitor details, agreeing site rules, and notifying hosts in real time. Every record is encrypted, GDPR-compliant, searchable, and accessible from any device during an evacuation.
Yes. EntryPro stores visitor data on UK-hosted servers with encryption at rest, captures consent at sign-in, and limits access to the people you've authorised. We're Cyber Essentials certified and follow strict data governance, so every visitor record meets the standards your data protection officer and the ICO expect.
Most EntryPro installations take a single morning. Our team mounts the 24-inch touchscreen at your reception, configures the software with your branding, syncs your host list, and trains your front desk team in under three hours. You're signing visitors in digitally before lunch.
Absolutely, EntryPro replaces your paper visitor logbook entirely. The system captures every entry, signature, site rule agreement, and sign-out digitally, exports them on demand, and stores records for as long as your retention policy requires. Most clients retire their paper logbook on day one.
Within seconds. The moment a visitor completes sign-in, EntryPro sends an email, SMS, or both to the host with the visitor's name, arrival time, and an arrival photo if needed. Most hosts are at reception before the visitor finishes putting on their badge.
Make every Visitor’s first impression count
See a live working model of EntryPro and decide for yourself. Get access to a system you can try whenever it suits you.
"This product has revolutionised our workflow. The intuitive interface and
powerful features have significantly boosted our team's productivity. I can't imagine our business without it now!"
"With a significant increase in footfall, our focus turned to enhancing the client experience at our workplace. Seeking seamless client onboarding and Wi-Fi access, we engaged EntryPro for their cutting-edge visitor registration system. The results surpassed our expectations & the incorporation of an integrated printer has revolutionised our visitor welcome process, providing a swift, user-friendly, and remarkable introduction to our premises."
"We would like to express our sincere appreciation for the EntryPro system. Since its implementation, the system has performed flawlessly, streamlining our visitor management process and eliminating the need for a dedicated receptionist.
We are thrilled with the impact this system has had on our operations, and it has exceeded our expectations"
